In professional communication, the words you choose can significantly impact how your message is received. One phrase often used in business emails, official notices, and workplace correspondence is “please be advised.” While it effectively draws attention to important information, relying on it too frequently can make your writing sound repetitive or overly formal. Exploring alternative expressions can help you communicate more naturally while maintaining professionalism. Whether you’re writing to colleagues, clients, customers, or team members, using the right phrase can improve clarity and create a more engaging tone. In this guide, you’ll discover 25 other ways to say “please be advised”, along with meanings, examples, and practical tips for choosing the best option in different situations.
What Does “Please Be Advised” Mean?
“Please be advised” is a formal phrase used to inform someone about important information, updates, instructions, or changes.
It typically appears in professional emails, legal communications, company announcements, and official notices. The phrase signals that the recipient should pay attention to the information that follows.
The tone is generally formal, authoritative, and professional. While effective, it can sometimes sound distant or impersonal, which is why many writers prefer more conversational alternatives.
When to Use It
You can use “please be advised” in various professional and formal situations, including:
- Business emails
- Company announcements
- Customer notifications
- Policy updates
- Legal communications
- Official correspondence
Examples
- Please be advised that the office will be closed on Monday.
- Please be advised of the changes to our refund policy.
- Please be advised that your application has been approved.
In less formal settings, alternative phrases often sound more natural and approachable.
Is It Polite or Professional?
Yes, “please be advised” is both polite and professional. It is widely accepted in business and corporate communication because it respectfully directs attention to important information.
However, modern business writing increasingly favors clearer and more reader-friendly language. Depending on your audience, alternatives such as “please note,” “for your information,” or “kindly note” may feel warmer while remaining professional.
The best choice depends on your relationship with the recipient and the level of formality required.
25 Other Ways to Say “Please Be Advised”
1. Please Note
Meaning: Draws attention to important information.
Tone: Professional, neutral
Example Sentence: Please note that the meeting has been rescheduled to Thursday.
Short Explanation: One of the most common and versatile replacements.
Purpose and Personalization: Ideal for emails, announcements, and workplace communication.
2. Kindly Note
Meaning: Politely asks someone to pay attention.
Tone: Polite, professional
Example Sentence: Kindly note that payment is due by the end of the month.
Short Explanation: Adds a courteous touch to business messages.
Purpose and Personalization: Useful when communicating with clients or customers.
3. For Your Information
Meaning: Shares information for awareness.
Tone: Informative, friendly
Example Sentence: For your information, the project deadline has been extended.
Short Explanation: Commonly abbreviated as FYI.
Purpose and Personalization: Suitable for both workplace and casual communication.
4. Please Be Aware
Meaning: Alerts someone to important details.
Tone: Professional, cautionary
Example Sentence: Please be aware that system maintenance will occur tonight.
Short Explanation: Often used when changes or disruptions may affect recipients.
Purpose and Personalization: Effective for notices and updates.
5. Take Note
Meaning: Encourages attention to information.
Tone: Direct, professional
Example Sentence: Take note of the revised schedule attached below.
Short Explanation: More concise and straightforward.
Purpose and Personalization: Works well in instructions and brief announcements.
6. Please Keep in Mind
Meaning: Reminds someone of an important fact.
Tone: Friendly, professional
Example Sentence: Please keep in mind that processing times may vary.
Short Explanation: Sounds conversational and approachable.
Purpose and Personalization: Great for customer-facing communication.
7. Be Informed That
Meaning: Officially communicates information.
Tone: Formal
Example Sentence: Be informed that the policy will take effect next month.
Short Explanation: Frequently used in formal notices.
Purpose and Personalization: Appropriate for legal or administrative settings.
8. It Is Important to Note
Meaning: Highlights significant information.
Tone: Professional, informative
Example Sentence: It is important to note that registration closes on Friday.
Short Explanation: Emphasizes key details.
Purpose and Personalization: Useful in reports and presentations.
9. Please Remember
Meaning: Reminds someone of something important.
Tone: Friendly, supportive
Example Sentence: Please remember to submit your timesheet before noon.
Short Explanation: Less formal and more personable.
Purpose and Personalization: Ideal for internal team communication.
10. We Would Like to Inform You
Meaning: Formally provides information.
Tone: Professional, courteous
Example Sentence: We would like to inform you that your request has been approved.
Short Explanation: Creates a respectful and polished tone.
Purpose and Personalization: Excellent for customer service messages.
11. Please Take Notice
Meaning: Directs attention to important details.
Tone: Formal, authoritative
Example Sentence: Please take notice of the updated safety procedures.
Short Explanation: Common in official notices.
Purpose and Personalization: Suitable for compliance-related communications.
12. Keep in Mind
Meaning: Encourages awareness.
Tone: Friendly, conversational
Example Sentence: Keep in mind that weather conditions may affect delivery times.
Short Explanation: More casual than traditional alternatives.
Purpose and Personalization: Useful for everyday communication.
13. Please Be Aware of the Following
Meaning: Introduces important information.
Tone: Professional
Example Sentence: Please be aware of the following changes to our service plan.
Short Explanation: Helps organize announcements clearly.
Purpose and Personalization: Effective in detailed updates.
14. We Wish to Notify You
Meaning: Officially informs recipients.
Tone: Formal
Example Sentence: We wish to notify you of upcoming maintenance work.
Short Explanation: Suitable for official correspondence.
Purpose and Personalization: Often used by organizations and institutions.
15. Please Understand
Meaning: Requests acknowledgment of information.
Tone: Respectful, explanatory
Example Sentence: Please understand that delays may occur during peak periods.
Short Explanation: Useful when explaining circumstances.
Purpose and Personalization: Helps maintain goodwill during inconveniences.
16. Allow Me to Inform You
Meaning: Introduces information politely.
Tone: Formal, courteous
Example Sentence: Allow me to inform you that your membership has been renewed.
Short Explanation: Creates a professional yet personal tone.
Purpose and Personalization: Works well in personalized correspondence.
17. Please Consider This Information
Meaning: Encourages thoughtful attention.
Tone: Professional, respectful
Example Sentence: Please consider this information when making your decision.
Short Explanation: Invites reflection rather than simply informing.
Purpose and Personalization: Useful in advisory contexts.
18. As a Reminder
Meaning: Repeats previously shared information.
Tone: Friendly, helpful
Example Sentence: As a reminder, the event begins at 9:00 a.m.
Short Explanation: Softens reminders and avoids sounding demanding.
Purpose and Personalization: Excellent for follow-up emails.
19. This Is to Inform You
Meaning: Officially provides information.
Tone: Formal
Example Sentence: This is to inform you that your account has been successfully activated.
Short Explanation: Common in business and institutional communication.
Purpose and Personalization: Ideal for notifications and confirmations.
20. Please Take Into Account
Meaning: Requests consideration of information.
Tone: Professional
Example Sentence: Please take into account the revised budget projections.
Short Explanation: Useful when decisions depend on the information provided.
Purpose and Personalization: Effective in planning and strategy discussions.
21. Be Advised
Meaning: Directly informs someone of important details.
Tone: Formal, authoritative
Example Sentence: Be advised that unauthorized access is prohibited.
Short Explanation: A shorter version of the original phrase.
Purpose and Personalization: Best reserved for formal notices.
22. Please Stay Informed
Meaning: Encourages ongoing awareness.
Tone: Friendly, professional
Example Sentence: Please stay informed by checking our updates regularly.
Short Explanation: Focuses on continuous communication.
Purpose and Personalization: Useful for newsletters and community updates.
23. We Want to Let You Know
Meaning: Shares information in a friendly manner.
Tone: Warm, conversational
Example Sentence: We want to let you know that your order has shipped.
Short Explanation: Sounds more human and approachable.
Purpose and Personalization: Perfect for customer engagement.
24. You Should Know That
Meaning: Highlights noteworthy information.
Tone: Direct, conversational
Example Sentence: You should know that the software update includes new security features.
Short Explanation: Clear and easy to understand.
Purpose and Personalization: Suitable for informal professional communication.
25. We’d Like to Bring to Your Attention
Meaning: Highlights something important.
Tone: Professional, polished
Example Sentence: We’d like to bring to your attention the changes outlined in the attached document.
Short Explanation: Emphasizes significance without sounding harsh.
Purpose and Personalization: Excellent for executive and client communications.
Conclusion
While “please be advised” remains a useful phrase in professional communication, relying on it exclusively can make your writing feel repetitive or overly formal. By incorporating these alternatives, you can tailor your message to different audiences, situations, and tones. Whether you’re sending a business email, sharing an important update, or communicating with customers, the right wording can improve clarity and engagement. Experiment with these expressions to make your communication more natural, effective, and memorable while maintaining the professionalism your readers expect.
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